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Many formatting issues occur because Excel’s layout for screen and for print differ. Before converting: Adjust Page Setup → Orientation, Margins, Print Area so you define exactly which rows/columns will appear. Adobe +1 Use “Scale to Fit” width/height settings in Excel so content resizes properly. Adobe If using an online conversion tool, make sure it supports preserving charts, fonts and embedded objects — some free tools may rasterize or drop elements. After converting, open the PDF and compare it visually with the original Excel sheet to catch any misalignment or hidden overflow.
Here are some tips: In Excel: Under File → Save As → Options, choose lower quality or uncheck embedding fonts if not required. Remove or replace high-resolution images, large non-essential charts or excessive blank space in the workbook. After conversion, use a PDF compressor or online optimizer to reduce size further (many tools allow you to set quality vs size). If using an online converter, try one that offers “optimize for web” or “reduce file size” options.